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If you want to upgrade from an older version of the Hearing Office Lite, you will want to import your existing data. Before you do anything, be sure to back up your existing hearlite folder. Even if you only back up your 5 data files, Ptrecord.hrl, Billing.hrl, Cpt.hrl, Help.hrl, and Clinicid.hrl to another directory. If something goes wrong, you'll be able to revert back to your copy and try again. Read all of the steps below before beginning the upgrade. If the information is not clear, please send me your questions before attempting the upgrade.
Step 1 Open you existing Hearlite program. Make sure the you find all records in the databases Ptrecord.hrl, Billing.hrl, and Cpt.hrl. You can do this by pressing the find all button. Quit the Hearlite program. Rename your 5 data files in the hearlite folder by adding the letter old to the beginning of the name. For example, Cpt.hrl would become oldcpt.hrl. If your a Win3.1 users, you may have to delete part of the name in the files with longer names. Run the uninstall for your existing Hearing Office Lite program to remove it from your hard drive. After running the uninstaller, the hearlite folder will still be on your drive with the renamed files.. Don't worry about this because you will install the new version into this folder.
Step 2 Install the new setup.exe file for the Hearing Office Lite. Select **Database Maintenance** from the scripts menu. You'll need to do the remaining steps for each of the following files: Billing.hrl, Ptrecord.hrl files, and Cpt.hrl files.
Step 3 The button below is used when you need to import data into a clone/empty database from an existing database. Use the import button on this layout to import the previously found records from the existing database. Be sure that you have found the records you wish to import from your existing database and that this database has a unique name, such as billing.old
Step 4 After press the import button, you will see the box below. Be sure to select, matching field names, from the top import box, and that the arrows are turned all turned by pointing to the left. You can turn an arrow on by click on it.
Step 5 You will then see another dialogue box. Make sure it is set up like the one below.
Step 6 You will need to synchronize the invoice/patient numbers for your database. You should do this anytime that new data has been imported. Failure to update invoice/patient numbers may mean that you will have multiple invoices/patients with the same number. This is not a good idea. You will need to manually type the number from the “Replace with option as the initial value. Then press the Replace button.
Step 7 If you have added new codes or modified Codes in the Cpt.hrl database, you will want to remove the codes in the new database before importing. There aren't any new codes in the upgrade, so don't worry about throwing away the codes that are there.
Your records are now updated!